One dossier, from enquiry to post costing.
Know your margin before your quote goes out.
Caterdock keeps every event in one dossier: menu, kitchen, logistics, client and margin inside the same loop. You see your costs and your margin from the very first enquiry.
Built by SIR Catering in Ghent, awarded by Gault&Millau.
The reality
The same data, re-entered every week. Margins you only learn after the fact.
You build custom proposals, but you only learn the real margin after the event. Crew cost becomes clear when it is too late. Food cost is half a calculation at best. And commissions from event planners and venues quietly eat into your profit, while a clear overview is missing.
By and for a renowned caterer
Built the way a caterer at the highest level wants to work.
SIR Catering in Ghent has been creating bespoke events for up to 700 guests for years. At that level, the work behind the scenes decides what a guest tastes and experiences. That is why we look at every process with the precision of a Michelin kitchen.
Every step has a fixed place, every task a clear owner and every change reaches the whole team at once. We turned that way of working into software. Caterdock is the tool we needed ourselves, tested daily in our own kitchen.
Everything ready before service
Change a menu or a guest count and the prep list, the order quantities and the packing list follow at once. Everyone works from the latest version.
Fixed standards for every type of event
Crew hours and kitchen staffing start from norms per event type and per 100 guests, based on the practice of our own kitchen.
Every number known before the party starts
Food cost, crew cost and margin are on your screen from the first enquiry, each labelled as estimated or final.
Recognised by Gault&Millau
Event Catering Chef of the Year
Gold, 2020
Event Catering Chef of the Year
Silver, 2023
Awarded to chefs of SIR Catering, Ghent.
- Bespoke events for up to 700 guests
- Tested daily on real menus and events
- Restaurant Tribune and Bar Bassie in the Wintercircus
The golden event loop
Everything from one dossier.
Every event opens a single dossier, and that dossier stays open all the way through follow-up. A central task bar shows where the event stands, whose turn it is and what comes next. Menu, mise en place, order lists, packing list, run sheet and post costing hang on that same loop, so one change lands everywhere at once.
One dossier holds the whole loop together, from first enquiry to post costing.
How it works
One change flows through everything.
Adjust a guest count or swap a dish, and the prep list recalculates, the order quantities update and the packing list follows. Prices pull from your supplier database. Each team member sees only what they need: kitchen gets the prep plan and allergens, logistics gets packing lists, sales gets menus and client files, and the manager sees it all.
What's inside
Everything a catering kitchen runs on
Events
The full event dossier
Each event gets a single file: menu, retroplanning, prep list and packing list. The calendar shows how every moment connects: setup, service, breakdown and follow-up, all planned to your standards. A new proposal lands? Automatically queued as a task for the chef.
Kitchen
Dish Library, your recipe collection
Every dish with allergens, portions, prep elements, suppliers and sub-recipes. Your recipes linked to the mise en place and the food cost. Assign a dish to an event and the allergen sheet, order list and cost price follow automatically.
Sales
Client files that carry forward
Every client keeps a profile with past events, dishes served, allergies, preferences and notes, all carried forward to the next dossier. See what a recurring client already had, so you propose something new each time. Your pipeline tracks follow-ups, open quotes and your margin from the first proposal.
Logistics
Packing lists and order lists
Packing lists generated from the menu, split between kitchen and front-of-house, tickable as you load. Order quantities calculated per dish, per event.
Sales
Know where every lead stands.
The retroplanning gives your sales team fixed contact moments, so they can follow several dossiers at once and every dossier gets its turn on time. Inline email keeps follow-up inside the event file. Venue profiles store capacity, travel time and key contacts, so you quote faster and arrive prepared.
Why Caterdock
One dossier. Three fixed promises.
Caterdock starts from the working day of a caterer. That gives you three things you see from your very first enquiry.
01Financials
Margin before and after
For every enquiry Caterdock builds a budget estimate: food, equipment, drinks and crew, with your net margin next to your own target. After the event, post costing puts your quote next to the actual costs, so you see where your margin went.
Sample screen
02Golden event loop
One dossier, one change everywhere
Change the guest count or a dish and the prep list, the order list, the packing list and the budget follow. The whole golden event loop stays in step: enquiry, quote, menu, prep, logistics, run sheet, execution and post costing.
Sample screen
03Week board
Your week on one board
The week board lists every event by day with venue, guest count, lead and event planner. Next to it sit the crew advice, who is already scheduled, and the revenue with your staff cost against your target.
Sample screen
Founders
Early caterers pay less. For life.
Signing up reserves your place in the queue for the founder rate. The spot becomes final when you are activated after an intro call (14 day response window).
€ 79
per month, excl. VAT
first 25, while your subscription runs
€ 159
per month, excl. VAT
next 25, while your subscription runs
€ 299
per month, excl. VAT
after that
Setup fee €0, cancel any month.
Good to know
A few honest answers
When does Caterdock launch?
We are welcoming founders in small groups, starting this year. Joining the waitlist is free of obligation and reserves your place in the queue for the founder rate.
What happens to my data if I sign up?
Your event data, recipes and client files stay yours. We never share them with other caterers or third parties.
Does the founder rate stay in place?
Yes, as long as your subscription runs. The first 25 founders pay €79 per month and the next 25 pay €159 per month, both excl. VAT. After that, new customers pay €299 per month while your founder rate stays the same.
Built by a working caterer
Written between events.
Jules Vangroenweghe, chef and managing director of SIR Catering, still runs two active catering operations. Caterdock is built inside them: tested daily on real menus, prep lists, supplier orders and packing rounds. Every feature closes a gap he actually encountered. Development runs with the AI tech hub at Wintercircus in Ghent.
The code was written between events, while he still stands in the kitchen himself.
Get early access
We open in small groups. Leave your details and we reach out personally when it's your turn.